Consult the Medical Capabilities database and alternatively consult with post directly. The individual, parent or guardian should complete the first two pages of each form. Via email in a PDF format to [email protected] (preferred) A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. The examinee, parent or guardian must sign and date page 2 of the DS-1843. This may be delayed if the individual is not properly registered, has missing signatures, incomplete documents, inaccurate email address or the writing is illegible. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington DC. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. and Foreign Commercial Service/Foreign Agricultural Service/Animal and Plant Health Inspection Service/USAGM), (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). All individuals going to these posts must meet strict medical standards. Not all agencies human resources have this capability. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. From one overseas assignment to another overseas assignment, From a domestic assignment to a new overseas assignment, On TDY overseas for more than 30 consecutive days, Language or extended CONUS training for the assigned post after language training, Linked assignment for both current and linked assignment, Complete an MCU for each member of the family.For adults or children with a. The purpose of the suitability review is to determine, from the candidates total record, whether the candidate is indeed suitable to represent the United States. The attainment of U.S. foreign policy objectives depends substantially on the confidence of the public (both American and foreign) in the individuals selected to serve in the Foreign Service. Each fellow, therefore, must meet rigorous medical standards in order to qualify for the required worldwide medical clearance. 3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas, and limits the number of years Foreign Service employees can spend in continuous domestic service. Providers are also encouraged to submit supporting medical reports, labs, and consults for each chronic condition. All chronic medical conditions must be listed on page 4 in assessment or problem list section. For information on how to schedule an appointment with the Exam Clinic, contact. During peak seasons MED Medical Records may take 10 business days to upload and index medical documents. Those individuals will remain in a pending status. Given the representational nature of employment in the Foreign Service, employees must observe proper standards at all times. Worldwide Available (Class 1): Issued to applicants, employees and eligible family members who have no identifiable medical conditions that would limit assignment abroad. ESCAPE posts comprise a subset of Special Incentive Posts (SIP). While not required for Iraq, these are advised for possible travel to other ESCAPE posts. ESCAPE posts comprise a subset of High-Threat, High Risk (HTHR) posts. Medical Clearances matches that individuals medical needs with posts capable of providing the specific medical or educational services they need. Applications are . The following in-service employees, contractors and EFMs are required to update their medical clearance: Persons assigned to the United States and not traveling overseas do not require a medical clearance. All chronic medical conditions must be listed on page 4 in assessment or problem list section. 6/8 Waivers Waivers of the Six-Year and Eight-Year Limits on Continuous Domestic Service Individuals with a Domestic Only (Class 5) clearance have a medical condition which is incapacitating or for which specialized medical care is best obtained in the United States. Provide a personal, legible e-mail address good for the next 90 days. Unfortunately, about two years ago I was diagnosed with Crohn's disease. The examiner must sign and date page 4 of the DS-1843. Advisory Commission on Public Diplomacy. Foreign Service Officers are required to serve much of their career overseas. Your CDO or Agency HR will notify you of posts you have been medically cleared for your next assignment. Shreds security and medical sensitive materials as directed including medical reports and old chronological files. CONUS Option: The employee and EFMs are encouraged to have the separation medical exam completed by their private medical provider in the US. If you are an institutional contractor, write the name of the specific contracting company or NGO. While a medical clearance is not required for TDY travel of less than 30 days, persons with health concerns should avoid to travel to localities where medical care is inadequate to meet their needs. ESCAPE posts have limited medical capabilities and personal security risks. Employees and their EFMs of one of the 5 Foreign Service Agencies must complete a: Employees, LE Staff, Contractors, and EFMs who are Non-Foreign Service Personnel must complete a: Persons holding a current valid ESCAPE medical clearance and are extending their tour at an ESCAPE post must complete the below documents annually. 1. Failure to have all family members medical clearance in order may delay your travel orders. The process for completing a Pre-employment or Pre-assignment medical clearance varies by on t employment status and where you are going. Many Health Units do not have a provider, resources, or time to complete a medical clearance. These individuals must receive a Worldwide Available (Class 1 Clearance) based on their pre-employment medical exam. There may be no health unit at the post and next to no local medical facilities. 2 years after an issuance of a medical clearance to all individuals who perform TDY travel of 30 or more consecutive days to an ESCAPE post. An FSO or Eligible Family Member (EFM) may start updating their medical clearance one year prior to departing from their current post or domestic assignment. Provide a personal, legible e-mail address good for the next 90 days. Parts 160 and 164. Do NOT include any personal medical information in this communication. Rather than relying solely on a specific list of medical conditions, the medical evaluator must carefully consider The primary difference is that the employee, contractor or EFM should list all potential posts directly on their medical clearance forms. MEDICAL EXAMINATION AND CLEARANCE (CT:PER-986; 05-11-2020) . If you shuttle between two ESCAPE posts, especially Baghdad and Erbil, please indicate both. They should not use an MCU: The process for completing the in-service clearance varies by employment status and where you are going. Read more about the other eligibility requirements in this article and on the How to Apply web page. Allergies must also be reviewed. 1 year after arrival at post for all individuals deploying to an ESCAPE post. This is accessible to Department of State Employees only. The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. The in-service clearance process is simplified using a DS-3057: Medical Clearance Update (MCU) form. c. Domestic Only (Class 5): Issued to all who have a medical condition which is incapacitating or for which specialized medical care is best obtained in the United States. Keep original documents for your permanent files. The process for completing a Post Specific (Class 2) medical clearance varies based on the employees employment status and where you are going. Documented medical conditions precluding medical clearance. The separation (or retirement) physical examination is for employees and eligible family members (EFMs) leaving the Foreign Service. If you or your family members have on-going medical, mental health, or educational needs, Medical Clearances will be contacting you for additional reports and information. Institutional Contractors must include a 3308.5: Institutional Contractor ICASS Verification Form. The Eight-Year Rule is set forth in the Foreign Service Act at 504, 22U.S.C.3984, which states, A member of the Service may not be assigned to duty within the United States for any period of continuous service exceeding eight years unless the Secretary approves an extension of such period for that member because of special circumstances.. Non-Emergency: 714-990-7911. An additional sheet of paper may be used if more space is needed. The employee, contractor, LE Staff, or EFM must provide a full explanation of all answers checked Yes on page 2. Employees requesting a waiver should follow the instructions in Human Resources SOP A-04. A TDY medical clearance is valid for 2 years from the date it was issued. This includes those who retire/separate, move to another agency, divorce an FSO, or age out of the MED program at age 21 years. The Six-Year Rule is set forth in 3 FAH-1 H-2423.2, which states that continuous domestic assignments may not exceed six years without a waiver from the Director General. The employee and/or EFM should complete the separation exam within 90 days of retiring or separating from the Foreign Service. Advisory Commission on Public Diplomacy, Waivers of the Six-Year and Eight-Year Limits on Continuous Domestic Service, In-Service Medical Clearance Update Guidance, Guidance for a Pre-Employment or Pre-Assignment Medical Clearance, Guidance for Post Specific (Class 2) or Domestic Only (Class 5) Employees, Contractors, and Eligible Family Members, Guidance for Separation or Retirement Examination (Including REA/WAE Applicants). Medical Clearance Notices will be sent to your e-mail address you place on your form. Misrepresentation, including deception or fraud, in the application process. An MCU can be submitted to your health unit (preferred) or directly submitted to. The examiner/provider should complete the physical exam, lab, and assessment/plan portion of the exam. Candidate, Class of 2018 Joginder Singh Medical Before beginning the physical examination, candidates must provide proof of medical clearance to participate in the physical exam. Financial irresponsibility, including a history of not meeting financial obligations or an inability to satisfy debts. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request, consistent with the Health Insurance Portability and Accountability Act (HIPAA) and implementing regulations at 45 C.F.R. The list is not inclusive, but rather reflects the conditions that most commonly arise. Have a question about medical clearances? Send all medical forms and reports to [email protected]. For more detailed information see Post Specific (Class 2) Clearance Guidance. The military provides emergency medical support for the Department of State in Afghanistan, Libya, Peshawar, Somalia, Syria, and Yemen. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request, consistent with the Health Insurance Portability and Accountability Act (HIPAA) and implementing regulations at 45 C.F.R. Please print your email legibly. The in-service clearance process is simplified by the use of a DS-3057: Medical Clearance Update (MCU) form. A MED Clearances Clearance Consultant assigned to you will: Post Approval Process for employees of non-Foreign Service agencies, CONUS-based TDY, WAE/REAs, contractors and their EFMs with a Post Specific (Class 2) Clearance. These reports should include not only the diagnosis and previous treatments, but also a summary report of what follow-up care you require. Provide a current phone number and valid mailing address that can be used even if you are between posts on home leave or personal travel. Reasons for a Separation or Retirement Exam. The Suitability Review Panel has the authority to terminate your candidacy. Getting reports from specialists, hospitals, therapist and schools is time consuming. Contractors and DOD Civilians should contact their sponsors human resources. Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards and undergo further medical vetting than addressed in this document. A waiver request should be sent to an employees CDO, who will forward it to the Five/Eight Committee. MED Clearances will issue a Domestic Assignment Only (Class 5) clearance for medical, mental health or educational issues where appropriate care is best obtained in the United States. Misconduct in prior employment, including marginal performance or inability to interact effectively with others. Confidential security clearance disqualifiers include careful examinations of the following: Allegiance to the United States Foreign Influence Foreign Preference Sexual Behavior Personal Conduct Financial Considerations Alcohol Consumption Drug Involvement Emotional, Mental, and Personality Disorders Criminal Conduct Security Violations Your CDO or Agency HR will notify you of posts you have been medically cleared for your next assignment. . The healthcare provider should review all yes answers on page 2 and provide relevant comments. In the spirit of that requirement prolonged continuous service domestically of greater than six years requires permission from Human Resources. Any documentation should be submitted well in advance of bidding season. You will find below information about the Peace Corps' medical clearance process. The assigned Clearance Consultant will follow the same procedure outlined for Foreign Service officers above. Contract employees should refer to their Contracting Office Representative (COR) to determine if they are participants in ICASS for medical care. Complete a DS-3057: Medical Clearance Update (MCU) form. Show details How it works Open the ds1843 and follow the instructions Easily sign the 1843 form with your finger Send filled & signed ds 1843 pdf or save Rate the rent increase form 4.7 Satisfied 135 votes Once employee obtains verification of ICASS medical program participation, submit the signed 3308 (for DOD) or 3308.5 (for Contractors) ICASS Verification Form along with the. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. 7. All foreign reports must be in English or translated into English. The Foreign Affairs Information Technology (FAIT) Fellowship is not only a unique opportunity for highly qualified, diverse college students to receive academic funding, internships and mentorship from the U.S. Department of State it is also a path to your career in the Foreign Service. For further questions or information, please contact [email protected]. Candidates who do not receive a security clearance are ineligible for the fellowship. Consult the Medical Capabilities database and alternatively consult with post directly. The step-by-step process for completing a separation and/or becoming a REA/WAE is found by returning to Start Here and choosing Separation or REA/WAE. Tips for Your In-Service Medical Clearance Update. All forms, labs and reports should be in English or with an English translation. Where a particular physical or mental health condition, or extraordinary stress are the basis or for the request. Medical Clearance Process for ESCAPE Posts. Ask questions! Provide explanations in section IIA on page 2 or on a separate sheet of paper. Employees or eligible family members with a Class 5 medical clearance may not be assigned outside the United States. All persons posted overseas or on TDY travel for 30 or more consecutive days must have a valid medical clearance before they can access a posts health unit and other Medical Program benefits abroad including coordination of a medical evacuation or hospitalization. Waivers of these DOD requirements may be granted in select cases. State Department employees should start with a bid list of no more than 15 countries in alphabetical order. Individuals who already have a Post Specific (Class 2) medical clearance or have a new significant medical, mental health or educational issue will need to supply documentation of the issues with status and treatment plan while abroad. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. You should list any posts you may travel to. Additionally, the scope and frequency of the required follow-up must be determined. DOD Contractors must include a 3308: DOD ICASS Verification Form. Examples include, but are not limited to, the need to spend time with otherwise healthy children to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. Such clearances may only be issued to candidates whom the Office of Medical Services deems able to serve at the most isolated and restricted overseas posts. The Department of State has identified certain posts as Employee Self-Certification and Ability to Perform in Emergencies (ESCAPE) posts. Medical providers (examiners) should check the box if the individual is fit or is not fit to work in the conditions stated on page 1 of the, moving from one overseas assignment to another overseas assignment, moving from a domestic assignment to a new overseas assignment, on TDY overseas for more than 30 consecutive days, taking language or extended CONUS training the clearance is for the assigned post after language training. This reduces the need for medical travel due to lack of local health resources and limits the number of curtailments for pre-existing medical conditions. Early in the bidding season FSOs, LNAs and Fellows or their EFMs with a Post Specific (Class 2) clearance should submit their bid list or post choices to their State Department Career Development Officer (CDO) or agency human resources. Medical Clearances reviews the submitted documentation and retains a copy in your permanent medical file. It is your clearance. Include the Medical Records coversheet. Inform your CDO or Agency HR of approval determinations. Include the Medical Records coversheet. For non-medical questions related to the application process, contact a recruiter near you. Your CDO or agency HR will send your list to MED Clearances. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. Medical exams are done at the State Department during the orientation period. (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). Complete a DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger form. Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. Those individuals will remain in a pending status. Jump to: Medical clearance process overview About the Health History Form Employees subject to the six or eight-year rule must work with their CDOs if they wish to request a waiver of the rule. Medical clearance determination by Medical Services is based on its thorough review of each fellows medical history and a physical examination, including an individual assessment of his/her specific medical needs and the medical capabilities of Foreign Service posts to meet those needs. Those who send documents to [email protected] will receive a confirmation e-mail indicating that the documents have been received. A missing signature will delay the medical clearance review process. The following employees, contractors and EFMs should not use a MCU: New employees (including newly hired EFMs), those switching agencies, any person not currently assigned to or has a valid TDY clearance for an ESCAPE post, separating from the Foreign Service, and new REA/WAEs. The Department of State has identified certain posts as Employee Self-Certification and Ability to Perform in Emergencies (ESCAPE) posts. Review the list of posts submitted by the CDO or agency HR. Her exact words were, "I've sent folks with 165 systolic to Kabul, if they want to go and their doc says they are good, I'm not stopping them." This conversation was in November of 2015. A MED Clearances Nurse Consultant assigned to you will follow this process: Review the list of posts submitted by the CDO or agency HR. Individuals with no health issues should be notified after review that they have a Worldwide Available (Class 1) clearance. Waiting well into that time frame may result in a longer processing time. An official website of the United States government, Office of Small and Disadvantaged Business Utilization, Office of the U.S. Do NOT submit to Medical Clearances. Medical Clearances matches an individual medical needs with posts capable of providing adequate medical or education services. Persons who are not an ESCAPE post at the time of their medical clearance renewal must complete the below documents: Employees and their EFMs of one of the 5 Foreign Service Agencies: Employees, LE Staff, Contractors, and EFMs who are non-Foreign Service Personnel: Submit all medical documentation to Medical Records. This is an opportunity to establish or re-establish a professional relationship with your primary care provider. This exam is recommended but not mandatory. All employees including Locally Employed Staff, contractors and Eligible Family Members who will be posted to a designated ESCAPE posts for 30 or more consecutive days are required to obtain a medical clearance. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Office of the U.S. Document rationale for Post Approvals and/or Disapprovals. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request (see Section below), consistent with applicable privacy laws and policies. Obtaining reports from specialists, hospitals, therapists, and schools is time consuming. Via email in a PDF format to [email protected] (preferred) CONUS based individuals who do TDY travel to ESCAPE posts for 30 or more consecutive days have a medical clearance valid for two years from the date of issuance. Take charge! The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. Worldwide Availability Requirement for Foreign Service Officer Candidates, Fellows, and some First-Time Limited Non-Career Appointees. Because everyone is "medically cleared" to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. An institutional contractor, LE Staff, or extraordinary stress are the basis or for the.! Younger form conditions that most commonly arise the issuing of travel orders and schools is time consuming separating from date... 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